Privacy Policy

Overview

Vital Logic LLC ("Vital Logic," "we," "us," or "our") is a registered software development company that builds and publishes mobile applications (collectively, the "Apps"). This Privacy Policy explains what information we collect through the Apps and this website, how we use it, and the choices you have. It applies to all applications published by Vital Logic LLC, unless a specific app provides a separate privacy notice.

By using any of our Apps or this website, you agree to the collection and use of information as described in this policy.

Information We Collect

We aim to collect only what is needed for our Apps to function. Depending on the app, this may include:

• Information you provide directly — such as account details, settings, or content you create within an app (for example, photos or labels you add to organize items in Tidy Mind, or workout logs, food logs, and profile goals you enter in Pinnacle Fase).
• Health, fitness, and body profile information (Pinnacle Fase) — if you use Pinnacle Fase, you may optionally enter or sync fitness and wellness information such as height, weight, age, biological sex, fitness goals, workout logs, food/nutrition entries, optional reproductive/maternal status (such as pregnancy trimester or postpartum/lactation status used to adjust calorie and exercise recommendations), and optional joint or muscle pain/rehabilitation limitations. With your explicit permission, Pinnacle Fase can also read selected health metrics, and save completed workouts, through Android Health Connect or Apple HealthKit (see Health & Fitness Data (Pinnacle Fase) below for full details).
• Device and usage data — general information such as device type, operating system version, app version, crash logs, and basic usage analytics that help us fix bugs and improve the Apps.
• Sign-in information — some Apps, such as Tidy Mind and (optionally) Pinnacle Fase, let you sign in with your Google account or, on iOS, with Sign in with Apple through Firebase Authentication. If you do, Firebase Authentication receives your sign-in user identifier (uid) and basic profile information from Google or Apple, such as your name and email address (which may be a private relay address if you choose to hide your email on Apple), solely to manage sign-in state and allow account deletion. In Pinnacle Fase, creating or linking an account is completely optional; all core workout and nutrition features work offline without signing in.
• Purchase and subscription information — if you buy a subscription, Google Play (on Android) or the Apple App Store (on iOS) processes your payment, and we do not receive your card or payment details. We receive limited purchase information, such as which subscription you hold, its status and renewal dates, and an app user identifier, through the app store and RevenueCat so we can unlock paid features.
• Content you submit to AI-powered features — some Apps, such as Tidy Mind, send content you provide to the Google Gemini API, accessed through Firebase, to generate responses. That content is processed by Google under Google's own terms and privacy policy. For VocaLatch, customer intake audio transcripts and SMS message contents are processed by Anthropic (Claude) under API terms where data is not used to train generative models.
• Media you choose to provide — some Apps let you take or upload photos or use the camera for features you engage directly (for example, tagging a photo of an item in Tidy Mind, or scanning a food barcode in Pinnacle Fase). This media is used only to power the feature you engaged, and is not sold or used for advertising profiling.
• Business contact information — for our business-facing apps, we may process caller or message details on behalf of the business customer using the service, solely to deliver that service.

We do not knowingly collect sensitive personal information beyond what is necessary for the specific feature you use, and we do not collect precise location unless a specific app feature requires it and you grant permission.

Health & Fitness Data (Pinnacle Fase)

Pinnacle Fase is designed with an offline-first architecture. All workout history, nutrition and water logs, body measurements, profile settings, and synced health records are stored locally on your device. Vital Logic LLC does not operate a remote cloud database that collects or stores your personal health records.

When you explicitly connect Pinnacle Fase to Android Health Connect (on Android) or Apple HealthKit (on iOS), Pinnacle Fase requests access only to the specific health data types you authorize and uses them solely for the user-facing health and fitness features described below:

• Steps (READ_STEPS) — Pinnacle Fase reads your daily step count from Health Connect or HealthKit to display your daily and weekly step progress on the Today and Progress tabs, award step-consistency milestones, and automatically calibrate your daily activity-level multiplier for personalized calorie and macronutrient budgets.
• Exercise Sessions (READ_EXERCISE & WRITE_EXERCISE) — Pinnacle Fase reads workouts logged by other apps or your watch so they count toward your weekly activity check. When you complete a guided strength, cardio, mobility, or rehabilitation workout in Pinnacle Fase, the app writes the completed exercise session (start time, end time, and workout title) to Health Connect or HealthKit so your connected fitness dashboards and activity rings stay in sync.
• Body Weight (READ_WEIGHT) — Pinnacle Fase reads weight records (such as smart-scale weigh-ins) from Health Connect or HealthKit so your profile stays current without manual entry. Pinnacle Fase does not write weight records. Weight data is used to render your weight-trend chart, calculate progressive overload and body-weight exercise loads, and dynamically adjust your daily calorie and macronutrient targets.
• Heart Rate (READ_HEART_RATE) — When you complete a workout, Pinnacle Fase reads heart rate samples recorded during that active workout window (between workout start and finish) to display your average workout heart rate and estimate active calories burned using the validated heart-rate energy expenditure equation (Keytel et al., 2005) on your workout summary and workout history log.
• Resting Heart Rate (READ_RESTING_HEART_RATE) — Pinnacle Fase reads your latest resting heart rate to show it in your profile next to the typical range, as a fitness baseline.

Pinnacle Fase watch app (Wear OS): If you use the Pinnacle Fase companion app on a Wear OS watch, it reads your watch's heart rate sensor (BODY_SENSORS) during a workout to show your heart rate on the watch and on your paired phone. These readings, and the sets you log on the watch, move only between your own watch and phone and are not sent to our servers.

On-Device Storage & User-Controlled Backups: In Pinnacle Fase, workout routines, personal records, nutrition logs, body measurements, and cached account snapshots remain on your device. If you enable the optional Backup Folder Vault, Pinnacle Fase writes a JSON backup file (pinnacle_fase_vault.json) only to the local or user-synced folder (such as iCloud Drive, Google Drive, or OneDrive) you explicitly select on your device. Vital Logic LLC does not receive or access that backup file.

In short: if you choose to connect Pinnacle Fase to Health Connect or Apple Health, the app reads your steps, weight, heart rate, resting heart rate and workouts, and saves workouts you complete in Pinnacle Fase. We use this data only to show your activity, set your daily step, activity and calorie goals, and track your progress inside the app. This data stays on your devices. We do not upload it to our servers, share it with third parties, use it for advertising, or sell it. You can disconnect at any time in the app's settings or in Health Connect / Apple Health, and deleting the app removes all data it stored.

Optional Profile, Maternal & Rehabilitation Customizations: Within Pinnacle Fase, you may optionally configure biological profile fields (age, height, weight, biological sex), maternal status (pregnancy by trimester or postpartum/breastfeeding status), and joint or muscle pain/rehabilitation areas (such as shoulder, lower back, knee, or elbow/wrist sensitivity, or post-workout soreness feedback). These inputs are processed entirely on your device to adjust estimated energy expenditure (such as trimester and lactation calorie allowances), recommend prenatal or pelvic-floor mobility routines, or substitute lower-impact and physical-therapy rehabilitation exercises.

Informational Wellness Only (Not Medical Advice): Pinnacle Fase is intended for personal fitness, nutrition, and informational wellness tracking only. It is not a medical device and does not diagnose, treat, cure, or prevent any disease or medical condition. Always consult a qualified physician or physical therapist before starting a new exercise or nutrition program, especially if you are pregnant, postpartum, or managing an injury or medical condition.

Limited Use & Health Data Privacy Commitments:

• The use of information received from Android Health Connect adheres to the Google Play Health Connect Permissions Policy, including the Limited Use requirements, and information received from Apple HealthKit adheres to Apple's HealthKit guidelines.
• Health and fitness data accessed through Health Connect or HealthKit (and any health information entered into Pinnacle Fase) is never sold to third parties, data brokers, or information resellers.
• Health and fitness data is never used or transferred for advertising, remarketing, personalized ads, or marketing purposes, and is never shared with advertising networks.
• Health and fitness data is never used for creditworthiness, lending, insurance underwriting, or employment decisions.
• You can revoke Health Connect or HealthKit permissions at any time in your device's system settings, clear cached 3D media under You → Settings → 3D Models & Media Storage → Clear, delete any optional sign-in account under You → Settings → Backup & Cloud Accounts → Delete Account & Cloud Data, or permanently erase all local Pinnacle Fase data by uninstalling the app.

VocaLatch: Calls, SMS & Billing Data

VocaLatch was formerly named RingClamp. The name changed in November 2026; the service, the operator (Vital Logic LLC), and existing consents and records are unchanged.

VocaLatch is a business-to-business missed-call answering and scheduling service operated by Vital Logic LLC. Service businesses such as cleaning companies, trade contractors, and mobile service providers (each a "Business Customer") forward missed calls to a VocaLatch service number. VocaLatch then answers the call or texts the caller back, collects the details needed to book the job, and schedules the appointment on the Business Customer's calendar.

Audio call recording notice. Calls forwarded to VocaLatch service numbers may be recorded for transcription, triage accuracy, and service confirmation on behalf of the Business Customer. When operating in jurisdictions requiring two-party or all-party consent (such as California or Florida), an audible disclosure is provided upon call connection.

Information we process for callers and texters. When you call or text a VocaLatch service number, we process your phone number, the date and time of your contact, the content of the text messages you exchange with the automated assistant, and the appointment details you choose to share (such as your name, service address, the work you need, and your preferred times). We process this information on behalf of the Business Customer you contacted, solely to respond to you, book and confirm your appointment, plan efficient service routes, and send you transactional updates about that appointment.

Information we process for Business Customers. When a business signs up for VocaLatch, we collect account details (name, email address, and sign-in information through Firebase Authentication, including Google Sign-In if used), business profile and calendar settings, and billing details. Payments, invoices, and tax calculation are processed by Stripe; we do not receive or store full card numbers. We receive limited billing information from Stripe, such as the customer identifier, subscription status, billing address and tax identifiers you provide, and invoice history.

SMS consent, opt-in mechanism, and opt-out.

Opt-in mechanism: Opt-in occurs when an end customer calls or sends an inbound text message to a client's forwarded business line, thereby requesting a callback or appointment triage service.

By calling, texting, or initiating contact with our automated service numbers, you consent to receive transactional notifications, SMS updates, and appointment scheduling communications from VocaLatch and its affiliated service providers. Message frequency varies based on interaction. Message and data rates may apply. Reply STOP to cancel at any time, or HELP for support. Mobile phone numbers and SMS opt-in consent will never be sold, rented, or shared with third parties or affiliates for marketing or promotional purposes.

• We send only transactional and conversational messages related to the contact you started: replies to your call or text, booking questions, appointment confirmations, reminders, and status updates. We do not send marketing messages through VocaLatch service numbers.
• Reply STOP at any time to stop receiving messages from that number. We will send one final message confirming that you have been unsubscribed. Reply HELP for help, or email support@vitallogic.net.
• Mobile phone numbers and SMS opt-in consent are never sold, rented, or shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent are excluded from all information sharing described in this policy, except with our messaging and telephony provider, Telnyx, and the carriers that deliver the messages on our behalf.
• Caller and appointment information is shared only with the Business Customer you contacted and with the service providers that help us operate VocaLatch (cloud hosting and database through Google Firebase, telephony and SMS delivery through Telnyx and the mobile carriers, and Anthropic for Claude AI triage under enterprise API terms where data is not used to train generative models), each bound to use it only to provide the service.

Retention. Conversation and appointment records are retained for as long as the Business Customer keeps an active account, and are deleted or anonymized within 90 days after the Business Customer closes the account, unless a longer period is required by law or for billing, tax, or dispute records. Billing records are retained as required for tax and accounting purposes.

How We Use Information

• To provide, operate, and maintain the Apps and their features (including personalized workout programming, exercise adaptations, step and weight tracking, workout calorie estimation, and nutrition logging in Pinnacle Fase);
• To synchronize your workouts, step counts, weight records, and workout heart rate with Android Health Connect or Apple HealthKit when you explicitly enable health syncing;
• To diagnose problems, fix bugs, and improve performance and reliability;
• To respond to support requests sent to us directly;
• To process subscriptions and unlock the paid features you have purchased;
• To provide AI-powered features that you choose to use;
• To display advertising in free, ad-supported versions of our Apps, where applicable (note: health and fitness data from Pinnacle Fase is never used for advertising);
• To comply with legal obligations and enforce our Terms of Service.

How We Share Information

We do not sell your photos, your health and fitness data, the content you create in our Apps, or what you store in them. Mobile phone numbers and SMS opt-in consent collected through VocaLatch are never sold, rented, or shared with third parties or affiliates for marketing or promotional purposes. We may share limited data with:

• Service providers who help us operate the Apps, such as cloud hosting, crash reporting, and analytics providers, bound to use data only to perform services for us.
• Android Health Connect and Apple HealthKit, solely on your device and at your direction when you enable health syncing in Pinnacle Fase, to read or write the specific health records you have authorized.
• Open Food Facts (in Pinnacle Fase), when you scan a food barcode or search the public food database. Only the barcode number or food search query is sent to the public Open Food Facts API (world.openfoodfacts.org) to retrieve nutrition facts; no camera images, personal identity or health profile data is transmitted.
• wger (in Pinnacle Fase), to show reference images for some exercises. Only the exercise name is sent to the public wger exercise database (wger.de); no personal or health data is transmitted.
• Cloudflare R2 (in Pinnacle Fase), to deliver optional read-only 3D exercise models and reference images; no personal identity, sign-in, or health profile data is transmitted.
• Apple, for Sign in with Apple and App Store billing on iOS, under Apple's own privacy policy.
• Google, for sign-in and optional Firebase Authentication (including in Tidy Mind, Pinnacle Fase, and VocaLatch), Google Play billing, AI-powered features that use the Google Gemini API, and household live sync and notifications through Firebase, under Google's own privacy policy.
• Anthropic, for AI telephony triage, audio transcript processing, and response generation in VocaLatch. Audio transcripts and SMS message contents are processed by Anthropic (Claude) under commercial API terms where customer data is not used to train generative foundation models.
• RevenueCat, our subscription management provider, which receives limited purchase information and an app user identifier to verify subscriptions and manage access to paid features, under its own privacy policy.
• Advertising partners (in ad-supported Apps only), such as Google AdMob, which may collect and use device identifiers and similar data to serve and measure ads under their own privacy policies. Some privacy laws treat this kind of sharing as "sharing" or a "sale" for advertising purposes. Health and fitness data from Pinnacle Fase is never shared with advertising partners. Premium subscriptions remove ads in Tidy Mind, and you can limit ad personalization in your device's ad settings (on Android: Settings → Google → Ads; on iPhone: Settings → Privacy & Security → Tracking). Our Apps for young children will not show ads.
• Telnyx, our telephony and SMS provider for VocaLatch, which receives caller phone numbers and message content to route calls and deliver texts, under Telnyx's own privacy policy.
• Stripe, for VocaLatch payments, invoicing, and sales tax calculation, under Stripe's own privacy policy. Stripe receives your billing name, email, address, tax identifiers, and payment details directly.
• Legal or safety reasons, if required by law or to protect the rights, property, or safety of Vital Logic LLC, our users, or the public.

Device Permissions

Individual Apps may request device permissions (such as camera, photo library, microphone, or health data access) that are directly tied to a feature of that app. Permissions are only used for the purpose disclosed at the time of the request, and you can review or revoke them at any time in your device settings:

• Camera (CAMERA) — Used in Tidy Mind when you take photos to organize items, and in Pinnacle Fase when you scan a food barcode for nutrition logging. In Pinnacle Fase, camera frames are processed on your device to read the barcode and are never stored or uploaded; only the barcode number is sent to Open Food Facts.
• Health Connect / HealthKit Permissions — Used in Pinnacle Fase only when you opt in to sync steps, workouts, body weight, resting heart rate, or workout heart rate (see Health & Fitness Data (Pinnacle Fase) above).
• Body Sensors (BODY_SENSORS, Wear OS) — Used by the Pinnacle Fase watch app to read your heart rate during a workout and share it only with your paired phone.
• Motion & Fitness / Activity Recognition (NSMotionUsageDescription / ACTIVITY_RECOGNITION) — Used in Pinnacle Fase only when you opt in to pocket step counting on your phone (CMPedometer on iOS / step sensor on Android) without using GPS. Step counts are processed on your device.
• Notifications (POST_NOTIFICATIONS / Local Notifications) — Used in Pinnacle Fase when you enable workout reminders, background rest-timer completion alerts, or daily step and recovery alerts. These notifications are scheduled locally on your device.
• Files & Photo Library Picker (NSPhotoLibraryUsageDescription) — Used in Pinnacle Fase only if you choose a folder for the optional Backup Folder Vault or import a backup/media file; nothing is uploaded to our servers.
• Microphone — Planned for speaking lessons in El Rincón Del Coquí, processed on-device.

Data Retention

We retain information only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. For offline-first apps like Pinnacle Fase, your workout, nutrition, profile, and synced health records remain stored locally on your device until you clear cached media in settings or uninstall the app. If you choose to sign in optionally inside Pinnacle Fase with Google or Apple, your Firebase Authentication record remains active until you delete your account inside the app (You → Settings → Backup & Cloud Accounts → Delete Account & Cloud Data) or request deletion through our Account & Data Portal or at support@vitallogic.net.

Children's Privacy (COPPA & GDPR-K)

Vital Logic LLC makes apps for people of all ages, and different apps are designed for different audiences.

Apps designed for adults and older teens. Apps such as Tidy Mind and Pinnacle Fase are not directed at children under 13 (or under the minimum age set by local law, which is higher in some jurisdictions). We do not knowingly collect personal information from children under that age through these Apps. If you believe a child has provided us with personal information, please contact us at support@vitallogic.net so we can promptly delete it.

Apps designed for young children (El Rincón Del Coquí). Some of our Apps, specifically El Rincón Del Coquí (in production), are built specifically for young children (ages 2 to 5) to use with a parent or guardian. We are committed to upholding the highest standards of child data protection, in full compliance with the U.S. Children's Online Privacy Protection Act (COPPA), the General Data Protection Regulation for Kids (GDPR-K), Google Play's Families Policy, and Apple's Kids Category Guidelines:

• 100% Offline & No Cloud Profiling: El Rincón Del Coquí is engineered with an offline-first architecture. All game progress, lesson completions, and interactive activities remain strictly on the local device. Vital Logic LLC does not operate remote servers or user databases that collect, store, or monitor child profiles.
• Zero Personal Data Collection: We do not require, request, or collect any personal identifiers from children, including names, email addresses, phone numbers, persistent device identifiers for advertising, or physical locations.
• No Third-Party Trackers or Analytics: The app does not bundle any third-party behavioral analytics SDKs, crash reporters that log personal data, social media sharing plugins, or remarketing tools.
• Zero Advertising: There are no third-party advertisements, behavioral ads, contextual ad banners, or sponsored content in El Rincón Del Coquí. Ever.
• On-Device Audio Processing (Microphone): If an interactive speaking or pronunciation lesson requests microphone access, voice input is processed purely in real time on the device's local speech processor. Voice samples are never recorded, never written to disk, and never transmitted over the internet to us or any third party.
• Gated In-App Purchases: Any optional paid content or digital lesson expansions are gated behind a secure parental consent gate (requiring adult verification) and processed entirely through Google Play or Apple App Store in-app billing. Vital Logic LLC never receives or stores payment card information.
• Parental Rights & Inquiries: Parents and legal guardians have the right to review, refuse, or request the deletion of any data associated with their child. Because El Rincón Del Coquí stores all progress locally, parents can permanently erase all app data at any time by clearing the app's local storage in device settings or uninstalling the app. For any questions, parents may contact us directly at support@vitallogic.net.

Security

We use reasonable administrative and technical safeguards to protect information from unauthorized access, disclosure, or loss. No method of electronic storage or transmission is completely secure, so we cannot guarantee absolute security.

Your Choices & Rights

Depending on your location, you may have the right to access, correct, or delete your personal information, or to object to certain processing. If you are a resident of certain regions — such as California or the European Union/United Kingdom — you may have additional statutory rights regarding your personal data, including the right to know what personal information we collect, the right to request deletion, and the right to opt out of certain sharing or processing. To exercise any of these rights, contact us at support@vitallogic.net and we will respond in accordance with applicable law.

For Tidy Mind, Pinnacle Fase, and other Vital Logic apps, you can find step-by-step instructions for deleting your account, requesting removal of any Firebase Authentication record or live-sync data, and cancelling app store subscriptions on our Account & Data Portal (or by emailing support@vitallogic.net if you have uninstalled the app). In Pinnacle Fase specifically, signed-in users can also permanently delete their authentication account and cached cloud snapshot directly inside the app under You → Settings → Backup & Cloud Accounts → Delete Account & Cloud Data. Subscriptions are billed and managed by Google Play or the Apple App Store, not by Vital Logic LLC.

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date at the top of this page. Continued use of the Apps after a change constitutes acceptance of the revised policy.

Contact Us

If you have questions about this Privacy Policy or how your information is handled, contact us at support@vitallogic.net.